Oklahoma EVV: Aggregator, Model, and Provider Portal
Last verified 2026-05-09
- Aggregator
- AuthentiCare (Fiserv) — transitioning to Acumen Fiscal Agent (DCI) Fall 2026
- Model
- Open model — choose any compliant vendor
- Telephonic backup
- Yes
- State provider portal
- oklahoma.gov ↗
Oklahoma operates a provider-choice EVV model: providers may use the state-sponsored AuthentiCare (Fiserv) system or an OHCA-approved alternative that feeds data into the state aggregator. Telephonic clock-in via landline is a fully compliant method alongside the mobile app. OKDHS/OHCA awarded the EVV 2.0 contract to Acumen Fiscal Agent LLC (powered by DCI), with the transition from AuthentiCare expected Fall 2026; Acumen will serve as both the new state-sponsored system and the statewide aggregator. MCO-enrolled providers (Aetna Better Health OK, Oklahoma Complete Health, Humana Healthy Horizons) use HHAeXchange as the payer-sponsored aggregator separately from the FFS track.
What is EVV?
Electronic Visit Verification is the federal requirement (under the 21st Century Cures Act §12006) that personal-care and home-health visits paid by Medicaid be electronically captured at the point of care — who provided the service, who received it, where, when it started, and when it ended. CMS pushed enforcement to the states, which is why the day-to-day experience varies so much.
What "open model — choose any compliant vendor" means in Oklahoma
Providers may use the state-provided aggregator at no cost OR any third-party EVV system that meets the state's technical specification (often called "AltEVV"). Either way, visit data must reach the state in the required format.
How does Caregiver Scheduling integrate?
Caregiver Scheduling captures the six required EVV data points on every visit (caregiver, recipient, start time, end time, location, service type) with GPS-stamped clock-in and clock-out, and telephonic backup for caregivers without a smartphone. In open-model states, our visits are EVV-compliant on their own. In mandated-aggregator states, we forward verified visits to the state system on a nightly schedule so payroll and Medicaid billing stay in sync without double-entry.