Plan the day
Drag-and-drop scheduling Move visits when plans change Route optimization Each day in an efficient orderIn the field
GPS check-in & EVV Verified check-in at the home Caregiver app The whole day on their phone AI note taking New Talk through the visit, then signBack office
Timesheets & QuickBooks Coming soon Verified hours to payroll and billing HIPAA & compliance Records handled to HIPAA standards
Daily scheduling
Call-out coverage finder New Who can cover without overtime Overtime calculator Weekly and daily OT EVV visit checker New Will this visit get paid? 15-minute unit converter Minutes, units and hoursPlug in your numbers. We'll show you what you're paying every year to replace caregivers who don't stay.
Replacement cost includes recruiting, screening, training, onboarding, lost productivity, and overtime paid to cover open shifts. Industry estimates put it at $3,500–$6,000 per caregiver, with higher numbers in markets where wages have risen sharply.
The home care industry runs at 60–80% annual turnover (PHI 2024 data). Anything under 40% is exceptional. Most levers — pay, scheduling, recognition, training — move retention by 5–15 percentage points each.
Caregivers see their week in the app, get directions and check in with one tap. Clients are assigned on a map so a caregiver's day stays in one area, and matching uses client preferences. Open shifts go to nearby caregivers who want more hours.
Workforce
Caregivers who work over 40 hours a week can deduct part of their overtime pay for 2026. Look for box 12, code TT on your W-2. Here is what it means and what to do.
Workforce
Caregivers earned a median $17.21/hour in May 2025 (BLS), from $10.83 in Louisiana to $22.95 in Washington. How to set a wage that hires and still fits your bill rate.
Workforce
What replacing a caregiver costs, line by line with labeled assumptions, why 75% turnover means 19 hires a year for a 25-caregiver agency, and what reduces it.
Recruiting
Post where caregivers already look, call back the same day, hire within a week, and keep new hires with steady hours. The numbers behind each step.
Recruiting
A seven-day caregiver hiring process: same-day reply, 24-hour phone screen, interview by day 3, conditional offer, background check and I-9 on time, shadow shift by day 7.
Recruiting
Pay $250 to $500 per referred hire, split at 30 and 90 days, keep rules simple and pay on time. How referral bonuses are taxed and when they affect overtime.
Workforce
New caregivers leave early over hours, drive time, a bad first client, schedule churn, pay errors and silence from the office. Here is how to measure and fix it.
Workforce
Give caregivers the hours you promised, keep clients close, pay accurately and recognize good work. Twelve low-cost ideas and how to measure them.
Recruiting
One large job board with pay in the title, your free state job bank, your own site and a referral bonus. Track hires per source, not applicants.
These free tools are made by the team behind Caregiver Scheduling, caregiver scheduling software for home care agencies.
Simple pricing
From $199 /month
Up to 10 caregivers on Starter, 50 on Growth.
More than 50 caregivers? We'll put together a custom Scale plan for your agency.
