How long does it take to switch caregiver scheduling software?
Two to six weeks for a 20-caregiver agency: a week to import clients, caregivers and recurring schedules, a week of parallel running, then cutover at a pay-period boundary.
Answer. For a 20-caregiver agency, plan on two to six weeks: a week to import clients, caregivers and recurring schedules, a week of parallel running, then cutover at a pay-period boundary. Vendors’ own claims range from under two weeks to several months for large implementations. With Caregiver Scheduling, the import usually takes one to two business days and most agencies are running live shifts within a week.
Switch time, compared
| Vendor | Switch time |
|---|---|
| AxisCare | Average 1.35 months (vendor claim). |
| WellSky Personal Care | Not stated publicly. |
| AlayaCare | 4 to 8 months to first go-live (US implementation blog). |
| CareSmartz360 | Most agencies go live in weeks, not months (vendor claim). |
| ShiftCare | Most providers live in under 2 weeks (vendor claim). |
| Careswitch | Not stated publicly. |
| HHAeXchange | Not stated publicly. |
| Caregiver Scheduling | Most agencies running live shifts within a week. |
Competitor details come from each vendor’s public pages, checked November 6, 2026. Ask each vendor to confirm before you buy.
How Caregiver Scheduling does it
Import clients, caregivers and authorizations from a CSV, set the recurring schedule on each client, run one parallel pay period, then cut over. Keep your current payroll process for now: timesheets and payroll export are coming soon. $199 a month for up to 10 caregivers on Starter, $299 for up to 50 on Growth, 30-day free trial. See the feature · Try the live demo.
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Last reviewed November 5, 2026.