Authorizations
How to Become a Medicaid Provider for Home Care
To bill Medicaid for home care you need a state license, a Type 2 NPI, state Medicaid enrollment and screening, waiver or managed care contracts, EVV and authorizations.
Plan the day
Drag-and-drop scheduling Move visits when plans change Route optimization Each day in an efficient orderIn the field
GPS check-in & EVV Verified check-in at the home Caregiver app The whole day on their phone AI note taking New Talk through the visit, then signBack office
Timesheets & QuickBooks Coming soon Verified hours to payroll and billing HIPAA & compliance Records handled to HIPAA standards
Daily scheduling
Call-out coverage finder New Who can cover without overtime Overtime calculator Weekly and daily OT EVV visit checker New Will this visit get paid? 15-minute unit converter Minutes, units and hoursLast verified October 17, 2026 · All Kansas resources
In Kansas, the income limit is $2,982/month protected income standard for HCBS and the asset limit is $2,000 single. For KanCare home and community-based services, Kansas protects income up to 300% of the SSI benefit for one person ($2,982 a month in 2026) for the person's living expenses. Income above that amount isn't a bar to eligibility; it becomes a monthly client obligation the person pays toward the cost of their care, reduced by allowable medical expenses. Nonexempt resources can't exceed $2,000 for one person or $3,000 for two.
| Program | KanCare home and community-based services (HCBS) waivers such as Frail Elderly (FE) and Physical Disability (PD), PACE and nursing facility care |
|---|---|
| Income limit (single applicant) | $2,982/month protected income standard for HCBS (300% of SSI); income above it is paid as a monthly client obligation |
| How income is counted | other: no hard income cap for HCBS; income over 300% of SSI becomes a monthly client obligation toward the cost of care |
| Medically needy spend-down | Yes |
| Asset limit (single) | $2,000 single |
| Asset limit (couple, both applying) | $3,000 couple |
| Look-back period | 60 months |
Federal spousal impoverishment rules protect part of the couple's income and assets for the spouse who stays home. For 2026 the community spouse can keep between $32,532 and $162,660 in assets, depending on the state.
Once someone is financially eligible, home care is usually paid through a waiver or state plan program. See the Kansas Medicaid waivers that pay for home care.
How to apply in Kansas (Kansas Department of Health and Environment (KDHE, KanCare eligibility) and Kansas Department for Aging and Disability Services (KDADS, HCBS programs))
Authorizations
To bill Medicaid for home care you need a state license, a Type 2 NPI, state Medicaid enrollment and screening, waiver or managed care contracts, EVV and authorizations.
Operations
Private pay means higher rates and fast payment; Medicaid means steady volume at state-set rates with authorizations and EVV. Compare rates, cash timing and admin before you mix them.
These free tools are made by the team behind Caregiver Scheduling, caregiver scheduling software for home care agencies.
Simple pricing
From $199 /month
Up to 10 caregivers on Starter, 50 on Growth.
More than 50 caregivers? We'll put together a custom Scale plan for your agency.